UAN Activation & Registration Guide
October 29, 2018
Section 145 – Method of Accounting
October 29, 2018

One of the most trusted long term investment schemes is the EPF savings scheme. Read this guide by H&R Block India to know more about how to check your PF balance, the benefits of EPF, and PF withdrawal procedures.

EPF Balance Check and Withdrawal Guide

EPF Balance Enquiry

Unless, you are working in the government sector, your retirement savings/pension is your responsibility.  The rise in the number of people employed in the private sector has seen an increase in the adoption of the Employee Provident Fund (EPF), which is a reliable and popular choice for future retirement and pension savings.  Read this guide to know about the wide range of benefits, withdrawal procedure and checking your pf balance.

What is EPF?

EPF is a well-known abbreviation of the term ‘Employee Provident Fund’.  The Employee Provident Fund is the Indian Government’s social security initiative.  EPF is interchangeably used as PF. EPF is a savings scheme, which mostly falls under retirement benefit scheme, which can be availed by all salaried employees.

Each month, the equal contribution of employer and employee, which is 12% of basic salary each, is deposited into a provident fund account. Contribution to provident fund is compulsory for the employers drawing up to INR 15,000 per month. Employees earning more than INR `15,000 per month can opt for the membership of provident fund.

The break-up of employer’s contribution of 12% is as follows:
•    3.67% is contributed to provident fund
•    8.33% is deposited in pension scheme

It’s essential to note that if your basic salary (wage pay) is more than INR 15,000 per month, your employer contributes 8.33% of INR15,000 (i.e. INR 1,250) to your Employee Pension Scheme and the remaining amount of 3.67% gets credited into your EPF account.

What is PF Account Number?

PF is maintained and administered by the Employees Provident Fund Organisation of India (EPFO). According to the 1952 Act, any company with over 20 employees is required to register with the EPFO.

The PF number format is specific comprising of the following; Region/ Office/ Establishment Code/ Ext/ PF Number
Note: If 3-digit extension number is not available, you need to put it as ‘000’

Sample PF Account Number:

Example 1: MH/BAN/54321/2327999
Example 2: MH/BAN/54321/000/2327999

The fields that form the PF account number are identifiers for the region, the employer and the employee. Here, the PF account number symbolizes as follows:

MH Maharashtra
BAN Bandra EPF office
54321 Five digit code is employer /establishment of your organisation
2327999 Seven digit number of your actual PF account
‘000’ Information regarding the region where the PF is held

What is the use of UAN Number?

UAN is an abbreviated term of Universal Account Number. It is a 12-digit unique number given to every PF account holder. The EPFO allocates a UAN to everyone having a PF account. An account holder can access, verify, and withdraw from his/her Provident Fund account without any interference from his/her employer with his/her UAN number. UAN facilitates linking of multiple EPF accounts of a member. Aadhaar card enabled UAN will allow members to directly access EPF services.

Process to Generate and Activate UAN by Employer

If your UAN number is not on your salary slip, get it from your employer and check to see if it is activated on the portal.  To generate your UAN you need to visit site and submit your KYC.  After receiving your OTP on your registered mobile number, your UAN will get activated.  Upon activation you can edit your KYC details and password.

[ Read: How to Register and Activate UAN Number ]

How to Check PF Balance?

Ways to Check PF BalanceIt is advisable to check your EPF balance regularly since it is your disciplinary retirementsavings scheme which has been jointly build up by you and your employer. There are multiple ways you can check your EPF balance. You can check your balance through missed call, SMS, mobile app, and other ways. Downloading e-passbook is also possible.

Check PF Balance by Missed Call

  • You can give a missed call on 011 22 901 406 to know your current EPF balance. For this, UAN registration is mandatory.

PF balance check through SMS facility

SMS facility is available in 10 languages including English and Hindi. Other languages are Telugu, Punjabi, Gujarati, Malayalam, Marathi, Tamil, Kannada, and Bengali. This SMS contains all basic details like PF number, Name, Date of Birth, EPF balance, and Last Contribution

To check your EPF balance, you need to fulfil the below mentioned requirements:

  • Format of SMS to be sent is: EPFOHO UAN <ENG> for receiving the message in English
  • You should know your UAN, and it should be activated.
  • Give a missed call from your registered number, which was provided at UAN portal for sending the information to 7738299899
  • Your UAN number should have been linked with PAN, Aadhar card, number and Bank A/c number.

Online PF Balance Check with UAN Number 

Note: Try intermittently if you face any difficulties on the site. 

Accessing and downloading on EPF passbook/slips from EPF Member portal

After registering online, you can access and download your EPF passbooks and slips multiple times from either your EPFO mobile app or UAN portal. Your EPF passbook is like your bank passbook.

You can download the passbook by following these steps:

OR you can directly click on: https://passbook.epfindia.gov.in/MemberPassBook/Login.jsp

  • Login to the member portal using your UAN and Password:
  • Download the passbook

Your passbook comprises of the following details:

  • Your monthly PF contribution
  • Employer’s monthly PF contribution
  • Employer’s contribution towards employee pension scheme
  • Latest EPF balance.

To download your passbook, you need to remember your activated UAN number and password.

Checking PF Balance using Umang App

The Unified Mobile App For New Governance (UMANG), which can be download from Google Play Store, allows employees to access their account details to make withdrawal requests with the app.  For making requests, your Aadhaar number and UAN need to be linked, however to view your passbook, Aadhaar is not necessary.

Checking PF Balance in Mobile App

  • Only UAN Members can check online balance through the EPFO Mobile App.
  • This app, “m-sewa” is available on Google play store and EPFO website too.
  • After installing the app, click on “Member” and the select “Balance/passbook”.
  • Then enter your UAN and registered mobile number and if the data enter matches, you can view your EPF balance.

Income Tax e-filing

Linking Aadhaar With Your UAN

Aadhaar card is now considered as the most valid source of identification in the country. Linking of your Aadhaar card to your UAN enables you to easily make withdrawals, transfers and other procedures without the verification of employers.

When it comes to withdrawal from your PF account, your EPF account number is the most important thing for withdrawal application

How to Link Aadhaar with EPFO and UAN?

  • For all new EPF accounts, it is now mandatory to link Aadhaar card with EPFO and UAN.
  • You need to have a scanned and self-attested copy of Aadhaar card to link it with your UAN and EPF account.
  • This scanned document must be in the format of .jpg/.gif/.png/.pdf and size should not exceed 300 KB.

[ Read: How to Link Aadhaar with PAN ]

EPF Benefits

You can avail of the following benefits by contributing to your EPF:

  • Tax benefit: u/s 80C up to Rs. 1.5 lakh with healthy return on your investment
  • Retirement benefit: at the time of retirement a person gets a healthy pension amount subject to the conditions fulfilled as per the Provident Fund Act
  • Withdrawal benefit: a certain portion of PF can be withdrawn under specific circumstances as mentioned below
    1. Purchase / construction of a house/flat owned by you, a spouse, or jointly; after 3 years (WEF April 2017) of service and contribution to EPF. In case you are purchasing directly from a builder, the minimum EPF membership is 5 years.
      Withdrawal amount is permitted as 90% of EPF or total cost, whichever is less
    2. Marriage or education of yourself, your siblings, or children: Partial withdrawal is permissible if you have completed 7 years’ of service. The amount admissible is 50% of employee’s share along with interest.  One can withdraw maximum 3 times under this provision
    3. Addressing emergency medical expenses for yourself, spouse, children, or dependant parents: Minimum service year’s criteria is not applicable. Instead the amount admissible is 6 months’ basic wages + Dearness Allowance(DA)
      OR
    4. Employee’s share along with interest.  Whichever is lesser
    5. Renovation charges of your existing home; must have been contributing for 5 years from completion of the house.
      PF withdrawal to repay housing loan (outstanding principal), you should have completed at least 10 years of service.
      Here, amount admissible is 36 months’ basic wages + DA
      OR
      Cumulative employee and employer’s share along with interest
      OR
      Total outstanding principal and interest. Whichever is least
    6. PF can be withdrawn partially (up to 90%) within 1 year prior to retirement after attaining 54 years of age

Tax Benefits of Employee Provident Fund

  • Contribution by employer to EPF is exempted from income tax up to 12% of your salary (basic + DA). The employee’s contribution is taxable, but at the same time, eligible for deduction under section 80C subject to a cap of INR 1.5 lakh per year.
  • The amount you invest in EPF, the interest earned, and the money you eventually withdraw after the mandatory specified period (5 years) are exempted from Income Tax.

EPF Interest Rate

At the start of every year i.e. 1 April, your opening balance on EPF account is considered for calculating interest. The Employees Provident Fund Organisation (EPFO) has reduced the interest rate on provident fund deposits to 8.55% for 2017-18 from the former 8.65%.

Your opening balance for the next year would be:

Opening balance
Add: Total monthly contributions
Add: Interest on the (old opening balance + contributions)

It means Compound interest in EPF is paid on the credit amount outstanding in the employee’s name as on 1 April every year.

Voluntary Provident Fund (VPF)

A scheme available for salaried individuals to opt for, above the 12% contribution.  You can opt for VPF by requesting your employer to deduct an additional percentage from your salary towards your PF, which has a wide of range benefits, including tax saving, as well as adding greatly to your retirement portfolio.

People also ask

Q. How to reactivate EPF account when it is inactive?

A. If you have an inactive EPF account due to any reason., you can either transfer the balance to your new EPF account or withdraw the entire funds. If you choose to withdraw the funds from an account that is less than 5 years old, then the balance will get added to your income and your tax liability will increase.

Q. Why is it important to have an EPF account?

A. The EPF scheme is one of the most popular long-term investments schemes in the country. Employees can easily save a portion of the monthly salary for their retirement or withdraw funds for life events, such as children’s education, marriage, purchase of property etc. The tax benefits u/s 80C are a plus point and the ease of saving one’s money, makes this important for anyone wishing to save money for their future.

Q. What if my EPF account becomes dormant?

A. If an EPF account has not seen any activity for 36 months, then it is labeled dormant. However, it continues to earn interest. A dormant account is treated the same as an inactive account. You can either transfer the funds to your new EPF account or withdraw it.

How H&R Block can help you?

To optimize your PF for tax saving benefits, consult your personal tax expert at H&R Block India for all your tax planning and income tax e-filing needs.

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